In the section Entries > Indexes, indexes at entry level can be created and managed.


Usually, indexes consist of language-independent information. Therefore, index information refers to the concept and is thus added and edited at entry level.

Typical examples of the use of indexes include DIN and ISO numbers or material numbers (e.g. of components) that are recorded in entries in addition to the terms and that clearly identify the underlying concept. Indexes can also be used to manage information on bibliographical sources.

The index categories (e.g. "ISO number") are set up and managed in the crossTerm settings. The assignment of the index values (e.g. "ISO 1234") takes place by means of a text field when editing the respective entry.

Click Add to create a new index. Assign it a name (e.g. "ISO number"). The name can be selected freely. Additionally, you can select an icon for the new index (e.g. as *.ico, *.png, *.jpg, *.bmp or *.gif).

Moreover, you can determine that the index is to be used as a standalone entry or permit multiple index values.

Standalone Entries

If the option "Allow standalone entry" is activated, an entry that merely contains an index value (and, if applicable, other information at entry level) but no terms will be treated as a full-fledged entry. This is especially useful when creating standalone entries in crossTerm containing no terms but in particular indexes and index values as, for example, in the case of bibliographic sources.

Multiple index values

If the option Allow multiple index values is enabled, an index may occur several times in an entry. This may be necessary if an index value has changed, but the old value is to be kept (e.g. a changed number of a standard whose old number is to be kept).

Adding indexes to templates

As soon as you have created an index, it can be added to one or more entry templates. This is done in the same way as with normal data categories.


Like normal data categories, indexes can be marked as mandatory fields in the respective template. Moreover, the position of the indexes within the templates can be adjusted using the arrow icons icn_cTeM_item-nach-unten and icn_cTeM_item-nach-oben.