The communication by e-mail and other means accounts for a considerable part of a translator's daily work. For example, translation requests need to be answered, invoices need to be issued, and finished translation orders need to be delivered with a cover letter. Many of the text components and phrases used in this context are repetitive, e.g. the salutation, introductory sentences, standard phrases, and entire text passages that are used over and over again. Information such as the translator's IBAN, mailing address, and e-mail address also need to be entered repeatedly.
To speed up the typing of such repetitive texts, Word enables the creation of document templates (for entire documents) and building blocks (for individual text passage). The disadvantage of this approach is that the use of these functions is limited to Word. However, texts need to be written in other areas as well, e.g. in the web, in the e-mail client, or in the translation editor of a TM system.
This is where text template management tools come in. These tools enable the storage of texts that need to be written repeatedly in the form of text templates. If necessary, these text templates can be auto-inserted in the current text via a keyboard shortcut or a defined character sequence. This functionality is available throughout the entire system, regardless of whether the text is being written in an e-mail program, in Word, in the web, or in a TM system. One such tool is PhraseExpress. Upon startup, the tool runs in the background, waiting to be called up in order to insert a defined text template.
Apart from "static" text templates of virtually any length, input forms can be used to generate entire documents with dynamic content. The tool also boasts some other useful functions, such as system-wide auto-correction for selected languages (this and other extensions can be downloaded free of charge from the PhraseExpress website) and a multiple system-wide clipboard.
PhraseExpress is free of charge for private use but subject to a fee for professional use. The same vendor also offers the free tool Textbausteinverwaltung, which however comes with a trimmed-down function scope.